Lockwood Fire Protection District

Lockwood Fire Protection District

P.O. Box 221

Volcano, CA 95689

Regular Meeting of the Board of Directors

January 16, 2007, 7:00pm at Station #1

1. Call to Order and Reading of the Creed – The meeting was called to order at 7pm by President John Asmus. John read the Creed.

2. Establish Quorum – Roll Call: Present were John Asmus, Homer Forbes, Jim Wagner, Chief Dave Long, and Andrea Jones. Absent was Chris Schneider.

3. Closed Session Authority: According to the California Government Code 54957, the Lockwood Fire Protection District Board of Directors reserves the right to hold a closed session for consideration of real property negotiations, pending litigation, threats to public buildings or public access and personnel matters.

A motion was made by Andrea Jones to postpone items a through d above until the February regular Board Meeting as the minutes were not complete and the Treasurer was not in attendance to give his report.

5. Fire Chief’s Report: An opportunity for the Fire Chief to share matters of special interest or importance which are not on the board agenda.

b. Training: Volunteers will begin EMT-Basic classes and First Responder classes this month.

c. Amador Fire Chief’s Association Meeting: Chief Dave reported he was unable to attend the meeting.

a. AFPA Meeting: John Asmus was unable to attend the January meeting, but reported that there is some discussion about combining forces under a community services district and possibly attempting to bring Measure L to the public at a future date.

b. Auditor Report – AFPD payments: This discussion delayed until the Treasurer is available to give report.

c. Workman’s Comp Audit report update – Jim Wagner reported he had filled out the forms and submitted them to the insurance company with a copy provided to Treasurer Chris Schneider.

d. Policy Manual Review – Insertion of legal requirements such as AB1234 and Form 700: John Asmus reported that AB1234 is not a legal requirement for LFPD as Board Directors do not have reimbursable expenses. Jackie Vaughn said she will put information together for the Form 700 requirements. Andrea Jones mentioned that the Form 700 can be filled out on-line.

e. Relocation of Container: There was some confusion whether Brian Oneto had the equipment to move the container. Jackie Vaughn is to contact Brian Oneto and Chief Dave Long will have everything removed from the container and the side of the building to enable a move. They will coordinate the move.

a. Reappointment of Treasurer: Chris Schneider asked Jackie Vaughn to inform the Board that he can no longer attend to the duties of the Treasurer due to family issues resulting in his time away from Amador County. He wishes to remain a Board Director.

The Board discussed finding an accountant to donate their time or to offer a small stipend, such as $100 per month to perform the duties of the Treasurer to the Board of Directors. Jackie Vaughn reported that the Policy Manual states the Treasurer is not required to be a Board Director. Andrea Jones will contact past Treasurer David Masche to see if he is interested in volunteering his time. Chief Dave Long will contact his business accountant as well. A motion was made by Andrea Jones to place an ad in the newspapers Ledger Dispatch and Upcountry News to find a new Treasurer and accept a Treasurer as not a Board Director. John Wagner seconded the motion.
Vote: Yes 4; No 0; Absent 1; Abstain 0

b. Changes to Policy Manual: Addition of Administrative Assistant position: This matter was delayed until the next meeting as the description has not been completed yet.

c. Annual Budget Line Item Adjustment: Outside Legal Increase: This item was stricken from the Agenda as it was voted on at the November meeting.

d. Annual Budget Line Item Adjustment: Public & Legal Notices Increase: This item was stricken from the Agenda as it was voted on at the November meeting.

e. Change in reporting procedure for Treasurers Report to include County balancing sheets: This item was stricken from the Agenda as it was voted on at the November meeting.

f. Approval of Auditors Report: This item is delayed until the next meeting due to the Treasurer being unavailable.

g. Review and subsequent action as needed of insurance coverage: John Asmus suggested this item be delayed and the Fiscal and Insurance Committee meet to go over insurance coverage and present recommendations to the Board at the next meeting. Chief Dave Long requested insurance liability for the Fire Chief be added to the policy due to his liability. He reported all other fire departments hold a special personal liability policy for the Chief. Item delayed until next meeting.

a. Open: John Asmus reported that Ray Mushrush passed away shortly after he resigned as Board Director. A sympathy card was passed around for all to sign and John Asmus will mail it out.

b. Grants – Jackie Vaughn reported that some grants are now available. Andrea Jones will have a committee meeting in the near future to look at grant possibilities and report to the Board

c. Building & Grounds: John Asmus reported that the County has entered into a contract with John Hertzog to pave the easement at Station #2. It should be done when weather permits.

e. Communications and Public Outreach – Jackie Vaughn asked when the Smoke Signals will be produced. Andrea Jones said she will begin working on one.

This time slot is for information from the public. No action or discussion will be conducted on matters presented at this time. When addressing the Board, please state your name for the record prior to providing your comments.