Lockwood Fire Protection District

PO Box 221

Volcano, CA 95689

Minutes: Regular Meeting of the Board of Directors

August 19, 2008, 7:00 p.m. at Station #1

 

 


          1.       Call to Order and Reading of the Creed: Chris Schneider called the meeting to order at 7:00PM.


           2.       Establish Quorum – Roll Call : Chris Schneider, Daryl Ann Dutton, John Asmus, Homer Forbes, (Treasurer) Tim Worny, (Chief) Dave Long (7:15-adjournment).   Quorum established.


            3.    Closed Session Authority:

According to the California Government Code 54957, the Lockwood Fire Protection District Board of Directors reserves the right to hold a closed session for consideration of real property negotiations, pending litigation, threats to public buildings or public access and personnel matters.


4.       AFPA Report:  John Asmus

John requested Board approval for giving both a comprehensive (Lockwood) budget and detailed personnel plans to AFPD/ the county.  After discussion,  John will write up the budget with both a firefighter FTE and options for call pay or training money (in lieu of part-time positions).

The Personnel plan to AFPD is both job description and outline of how the FTE will be supervised.   It  includes vacation replacements (by AFPD), sick time,  line relationships (includes a ‘roving captain’ who reports to each district Chief), and other administrative issues.  John will get drafts to Dave for his approval. Board members have no objection to John moving on these items.

      
  5.     Approval of Minutes and Treasurer’s Reports

     a.      Approval of Minutes of Regular Meeting of July 15th, 2008.

     Errors noted/corrected.

     John Asmus moved to approve the corrected minutes; Homer Forbes seconded the motion and the corrected minutes are unanimously approved.


     b.      Approval of Treasurer’s Report for June and July 2008

     (June report distributed via email.)

     John Asmus moved to approve the June Treasurer’s Report.  Chris Schneider seconded the motion and the motion passed unanimously.

     July Treasurer’s report deferred to the next meeting.


         6.     Fire Chief’s Report:

       a.      Calls: 7 fires(28 responders), 7 medical aid calls (42 total responders)

       b.      Training

        c.       Amador Fire Chief’s Association Meeting

        d.      DMV Checks and Insurance Requirements: Tim has spoken to the insurers and the DMV.  DMV will not surrender driver information to LFPD.  Each driver must go down him/herself and get their record; the cost is (a reimbursable) $5. /record.  DMV records may need to be a mandatory requirement for Lockwood to show ‘due diligence’.  Volunteers with poor records are still good responders but can not drive Lockwood vehicles.

        e.      Water Tank Installation: Contacted Janet Ahlstrom 295-7057.  She requested that we provide installation as she doesn’t know what parts or sizing is needed to meet fire hookup requirements. 

  Chief Long has spoken with the homeowner, and will take a crew to the tank to figure out what needs to be done.

        f.        Building Maintenance Needs:  Dave wasn’t able to contact WB Heating; he will call them this week to clarify about the heater installation.  He notes that the gutters still have to be done, and he will follow up on that work, as well.  This next week they will be putting in the helicopter landing markers.  Weed abatement has been unsuccessful in that area, so Dave will cut them back.


  7.      Action Items:

                        a.      Purchase of NEFRS.  NEFRS allows online data reporting of incidents.  The cost is $350.00 per year: NEFRS is an important addition; Eric will install/coordinate. 
                             John Asmus moved to purchase the NEFRS system; Chris Schneider seconded the motion, which passed unanimously.    

     b.      Purchase of Pump and Meter from Hunt and Sons.  A new pump and meter installed on the diesel tank (with a vent cover) is $250.00.    Dave indicated that the tank would need to be pumped for “solvent” used to remove dyes.    Hunt and Sons does not do this although they reiterated the importance of all red dyes being removed.  Referred us to Arens Brothers Environmental 866-220-2412.  Spoke with ABE and am waiting for a call back for cost.

Chris Schneider moved to approve the cost as necessary to put in the meter. Daryl Ann Dutton seconded the motion, which passed unanimously.


  8.     Information and Discussion Items:

   a.      Equipment Repair or Replacement: 6173 Steering Box or Vehicle Replacement still pending.  6172 parts not available – Chief Long will follow through.   6150 needs a starter and power steering      box.

It will cost about $2K total to send out the steering box and have it fixed.  Chris recommended that this be moved to an action item in the next meeting’s agenda, and that it be voted on – board members agreed.

   b.      Liabilities and Assets List: This is an insurance issue –are we over- or underinsuring?  Tim will review the policy for the vehicles covered.

   c.       Vehicle Insurance Evaluation: As above, ‘b.’

   d.      Credit card name change and bank review: Board members need to go to the bank and ‘sign-off’ the two cards, and they both can then be put in Dave Long’s name.

   e.      Smoke Signals: Will be ready next week; Daryl Ann is waiting for requested information.  John will send her Measure M content to include.

   f.        Generator: Does run – continue as discussion item.

   g.      Chili Cook-off: Will be in Jackson this year, on October 18th.  Homer Forbes passed this on to the Auxiliary, which is holding an Octoberfest, and he doesn’t yet know what Lockwood’s involvement with the Jackson cook-off will be.  Homer will pass the Jackson date to Auxiliary to avoid scheduling conflicts.

   h.      SSN’s to Tim: Tim has not received the SSNs.


9.     Board Reports


10.    Committee Reports

a.       Auxiliary: John Asmus asked about replacing the barn.  Chief Long notes the barn area was gifted; it is an historic structure and was requested to be kept.  Andrea has scheduled this for full discussion in the next meeting.  As above, an Octoberfest is planned.  Auxiliary questioned serving beer at Octoberfest;  historically this was not allowed due to liability and ethical concerns.  If the ‘fest’ isn’t on county property, beer could be sold but there are responsibilities of ‘carding’ purchasers and of insuring safe rides home for attendees who have been drinking.  Board members recommend having the auxiliary present the Octoberfest as a social gathering, and tell people to bring their own alcohol – a small ‘courtesy bar’ area with ice/glasses can be set up. Rides home can be offered to those who feel they can’t drive.

b.   Grants:  Andrea submitted all the paperwork for matching turnout Grants.  Should be expecting a $4200.00 check shortly.  No new information at this time.

c.      Building and Grounds:  Still need a job overview of Building and Grounds.  Andrea received message from Rich that had some family issues and will be starting back with the signs etc.

We need to contact Rich and get his understanding of the job, and then to write a job description based on needs.  Chris feels this needs to move to   8.Information/Discussion so it can be tracked/acted on; board members agreed with this recommendation.

d.       Fire Code and Safety : All personnel need to be aware of who enters/leaves LFPD facilities, be attentive to any persons taking photos or entering restricted areas.  This includes persons acting strangely during public access events.   Any observed issues should be reported.

e.      Communications and Public Outreach: ‘ Measure M’ needs to be publicized (Smoke Signals?) and reinforced.  The building is available for a forum on the Proposition.

f.      Planning and Growth

g.       Ad Hoc File Protocol


11.   Public Comments: 


12.  Dates to Remember:

Next Regular Board Meeting: September 16th, 2008

Next Auxiliary Meeting:

Next AFPA Meeting:  August 27th, 2008

     13.   Adjournment: 8:20PM