Lockwood Fire Protection District
PO Box 221
Volcano 95689
Regular Meeting of the Board of Directors
Minutes
September 25, 2007 (Changed from 18th for Quorum)
7:00 p.m. at Station #1

1.    Call to Order and Reading of the Creed. 

2.    Establish Quorum – Roll Call:  John Asmus, Jim Wagner, Andrea Jones, Homer Forbes.  Chris Schneider was absent.  A quorum was established. 

3.   Approval of Minutes and Treasurer’s Reports

a.       Approval of Minutes of Regular Meeting of August 23, 2007
Homer Forbes motioned to approve the minutes.  Jim Wagner seconded the motion.  The motion was approved unanimously.

b.       Approval of Treasurer’s Report for August,  2007
Jim Wagner motioned to postpone the approval of the minutes until the Treasurer was present.  Andrea Jones seconded the motion. It passed unanimously.

4.    Fire Chief’s Report

a.       Calls: Medical  6 Fire:   Structure Wildland 3

Vehicle Accidents Public Assists 2

Included smoke checks and mutual aid at Kirkwood

b.       Training: None reported

c.        Amador Fire Chief’s Association Meeting: Dave attended.

d.       Repair of Equipment

6173 needs a steering box rebuilt at approximately $2,000.   Was decided that Chris will look at state auction to see if entire vehicle can be replaced for less.

6172 needs foam unit fixed.

6180 needs a tune up

Dave requested that priority be given to 6173 in order to get it up and running.

e.       T-Shirt order to the Auxiliary from Dave: Done

f.         Board payment of firefighters membership to CSFA.  Dave will ask Charlie to get an invoice to the Board.

g.       NEFRS; Still working on NEFRS

h.      Fire Officer Training: OES would like to do a 700 and 800 Incident Command Systems class with the board members.  Not required, but suggested.  Class is available online or a short version onsite.  Online is approximately 16 hours.

i.         Other: Will be updating policy manual to include physical requirements and time requirements.  Sac Metro may be donating 10 sets of used, but possibly good condition structure turnouts as they are rotating their sets.  Sac Metro requested a release of liability.  6191 received a $1762.00 donation for time of Chief for volunteer burning services.   Typically donations for the water tender use are split between board and Volunteer Association.  Dave asked to be allowed to keep total in order to purchase improvements on the water tender.  The board agreed.

5.      Action Items:

a.       6180 Transmission Tune-Up. 
Andrea Jones motioned to hold off until after the repair or replacement of 6173.  John Asmus seconded the motion.  It was approved unanimously.

b.       Purchase of 5,400 gallon water tank for property across from Big Trees.
John Asmus motioned to approve the purchase of the water tank.  Jim Wagner seconded the motion.  Motion passed unanimously.  

c.        Fidelity Bonds Adjustment:
Postponed until Treasurer Worny was present with information.

d.       Vehicle Insurance Evaluation

Postponed until Fiscal Committee completed evaluation.

e.       Policy Review – Publicly Distributed Documentation
John Asmus motioned to approve the policy with the agreement that if the Auxiliary had any questions or concerns they would be addressed.  Jim Wagner seconded the motion. It passed unanimously.

f.         Purchase Order Implementation
Jim Wagner motioned to disapprove the purchase order implementation as too cumbersome and inefficient for the department.  Andrea Jones seconded the motion.  The motion passed unanimously.

6.      Information and Discussion Items:

a.       Review Policy Manual Additions of Treasurer and Administrative Assistant.  Treasurer Worny was not present with documentation.

b.       Audit of AFPD disbursement amounts.  John Asmus and Treasurer Worny will work on this more.

c.        72 Steering Box Repair; Discussed earlier under Chief’s report.

d.       Review committee assignments.  Postponed till all board members present.

e.       Capital Improvement Plan Due in October from Fiscal Committee. Fiscal committee will work on.

f.         Assets and Liabilities list from Fiscal Committee.  Fiscal Committee will work on.

7.     Board Reports

Two board positions are opening in October of 2007.  We will need to advertise for these positions. 

John Asmus reported that after speaking with the volunteers, he spoke with Jim McCarty and Ray Blankenheim about the potential for LFPD joining AFPD.   Basically, LFPD could create a Memorandum of Agreement that would outline the procedure for annexation to AFPD if interested.   Although everyone is willing to get more information about this possibility, there are concerns due to the recent difficulties the City of Plymouth is having with AFPD.  Those issues are expected to be resolved soon and will be monitored.  John Asmus is going to ask Ray Blankenheim to come to the next meeting and present his opinion on the value of an AFPD merger.  Additionally, John is going to ask for a copy of the agreement between Pine Grove and AFPD.   Much fact finding and consideration needed before any type of decision could be made.

8.     Committee Reports:

                                                            a.      Auxiliary: Auxiliary reported that the Potluck had a good turnout with some new faces and was lots of fun.  Upcoming Christmas Party on December 8^th and January 26^th is spaghetti feed fundraiser.

                                                            b.      Grants:  Andrea reported that a $4200.00 matching grant was received for the purchase of 6 new sets of turnouts from the Department of Forestry.

                                                             c.      Building and Grounds:  Requested that Hertzog spray asphalt to repair damage.  Both stations had “Fire Lane” printed on driveways to discourage people parking there.  Public Works is also going to install four new signs for trespassing.  There are new county guidelines for the use of containers for storage.   The container to the left of the building may need to be moved and painted to meet guidelines.  Working with county.   Plug at Station 2 needs to be pressure tested.  Short hose is needed for this and Dave is working on getting some.  Will need a double female hose because the plus was incorrectly installed with a male plug.

                                                            d.      Fire Code and Safety: Nothing

                                                            e.      Communications and Public Outreach:  Smoke Signals needs to be distributed soon.

                                                              f.      Fiscal and Insurance:  Will be meeting for Capital Improvement Plan, Liabilities and Assets and Insurance review.

                                                            g.      Planning and Growth: Nothing

                                                           h.      Ad Hoc File Protocol: Nothing

9.     Public Comments:

This time slot is for information from the public.  No action or discussion will be conducted on matters presented at this time. When addressing the Board, please state your name for the record prior to providing your comments.

10.     Dates to Remember:

Next Regular Board Meeting:  October 16, 2007

Next Auxiliary Meeting: October 1, 2007

Next AFPA Meeting:

12.    Adjournment; Meeting was adjourned.