Lockwood
Fire Protection District
Regular Meeting of the Board of Directors
Minutes
August 23, 2007 (Rescheduled from August 21 for necessary Quorum)
7:00 p.m. at Station #1
1.
Call to Order and
2.
Establish Quorum – Roll Call: All Directors were present;
3.
Approval of Minutes and Treasurer’s Reports
a.
Approval
of Minutes of Regular Meeting of
Andrea
Jones motioned to approve the minutes.
b.
Approval
of Minutes of Regular Meeting of
Jim
Wagner motioned to approve the minutes, Andrea Jones seconded the motion. The motion passed unanimously.
c.
Approval of Minutes of Special Meeting of
Jim
Wagner motioned to approve the minutes. Chris Schneider seconded the motion. The motion passed unanimously.
d.
Approval
of Minutes of Special Meeting of
Andrea
Jones motioned to approve the minutes. Chris
Schneider seconded the motion. The motion
passed unanimously.
e.
Approval
of Treasurer’s Report for April 2007
Andrea
Jones motioned to approve the Treasurer’s report.
Jim Wagner seconded the motion. The
motion passed unanimously.
f.
Approval of Treasurer’s Report for May, 2007
Andrea
Jones motioned to approve the minutes. Jim
Wagner seconded the motion. The motion passed
unanimously.
g. Approval of Treasurer’s Report for June
& July (combined), 2007
Chris
Schneider motioned to approve the Treasurer’s reports with adjusted amounts in the
yearly budget column. Andrea Jones seconded the motion.
The motion passed unanimously.
4.
Fire Chief’s Report
Dave was
not present. It was clarified that we had
previously discussed the fact that the firefighters membership to CSFA had not been paid
yet. It was also noted that
expense reimbursements will not be made without a receipt and that a purchase order system
needs to be in place for expenses over $250.00.
5.
Action Items:
a.
6180
Transmission Tune-Up.
Postponed
until Dave was present.
b.
Purchase
of 5,000 gallon water tank for property across from Big Trees.
Item was
discussed and a sample letter to the home owner was considered. Letter needed several revisions item was
postponed for further discussion pending the capital improvement plan review.
c.
Fidelity Bonds Adjustment:
The
Treasurer is required to be bonded which is covered under our current insurance. Upon review it was found that everyone is covered
including the board members and chief plus the equipment.
Treasurer Worney is going to research the totals of coverage and costs and
see if each is appropriate. Item postponed
until then.
d.
Vehicle
Insurance Evaluation
Action
item postponed until new assets and liability is finished by fiscal committee.
e.
Policy
Review – Publicly Distributed Documentation
Policy
was reviewed. Current policy needs additional changes before final approval. Postponed.
6.
Information and Discussion Items:
a.
Relocation
of Container: Board will leave to Chief to deal with.
b.
Review
Policy Manual Additions of Treasurer and Administrative Assistant. None available at this time. Andrea will email Tim a current copy of the Policy
Manual.
c.
Audit of AFPD disbursement amounts. AFPD currently handles the disbursements of
building permit fund allocation. Discussed
ways to review this data to ensure that the properties are being recognized correctly as
LFPD district properties.
d.
72
Steering Box Repair. Believe this was
completed per invoices. Will clarify with
Dave.
e.
Adding
policy to Treasurer’s Rules and Regs regarding the pre-payment of small invoices
within one fiscal year. Will happen in
conjunction with “b”.
f.
Verify cancellation of the cell contract. Payment made.
g.
Verification
of payment to appropriate vendors/auxiliary for Smoke Signals. Done.
h.
Separate
reporting supplied for April and March Treasurer’s report. Decided it was unnecessary.
i.
Review committee assignments. Moved to next agenda.
j.
Capital Improvement Plan Due in October from Fiscal Committee. Fiscal Committee to work on Capital Improvement
plan.
7.
Board Reports
Two
board positions are opening in October of 2007. We
will need to advertise for these positions.
The AFPA
meeting continued the discussion of a county-wide fire department. September 13th is AFPA meeting.
John
reported that the water district asked for a contribution from the board to help pay for
the
8.
Committee Reports:
No
Committee Reports.
9.
Public Comments:
This
time slot is for information from the public. No
action or discussion will be conducted on matters presented at this time. When addressing
the Board, please state your name for the record prior to providing your comments.
10.
Dates to Remember:
Next Regular Board Meeting:
Next Auxiliary Meeting:
Next AFPA Meeting:
12. Adjournment
Meeting adjourned.